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This Applicant Privacy Notice explains how Hill-Rom handles personal data about our job applicants and the rights that applicants have under data protection law. In this Applicant Privacy Notice, we refer to this type of information as "Application Data".
This Applicant Privacy Notice applies to applications submitted through any of our career websites and through third parties, such as recruitment agencies and job boards. It also applies to applications submitted through other means, such as by post and email.
"Hill-Rom" means Hill-Rom Holdings, Inc. and its subsidiaries.
Hill-Rom follows these "10 Data Protection Principles" when we handle Application Data. These 10 Data Protection Principles are as follows:
Hill-Rom will generally only collect Application Data in the recruitment process that is necessary for Hill-Rom to assess you for the position for which you applied. This may include the following categories:
Personal data about criminal convictions or medical information will only be sought where permitted by local law.
We will indicate whether the information being requested is mandatory or optional.
The main purposes for which we use your Application Data include:
We may verify that the Application Data you provide during the recruitment process is accurate and/or collect personal data about you from external sources to assist with our "PreEmployment Checks". If this occurs:
Hill-Rom will only process your Application Data where we have a legal basis for doing so. Generally, we will be processing it to help us to decide whether to enter into a contract of employment with you.
We may also process your Application Data to comply with our legal obligations or because it is in our legitimate business interests to do so (for example, where it is necessary to understand our applicants in sufficient detail so we can deliver an effective recruitment service).
(a) Within Hill-Rom
Hill-Rom restricts access to Application Data to people within Hill-Rom who have a “need to know” business reason for accessing that information. For example, certain individuals within HillRom will have access to your Application Data in order to process your job application and manage the recruitment cycle.
(b) Outside Hill-Rom
Hill-Rom shares Application Data with authorized third-party service providers in order to conduct and manage recruitment. For example, we may share your Application Data with these service providers to conduct screening and verification of your application and the information you have provided to us. This includes verifying academic and professional qualifications.
On rare occasions, Hill-Rom may disclose your Application Data to other third parties outside HillRom, for example:
We keep your Application Data in accordance with our internal retention policies and procedures. Typically, if you are unsuccessful in your job application with us (or if you reject the position), we may keep your Application Data on a short-term basisso that we may contact you again if another suitable position arises. For more information about applicable retention periods, please contact us directly.
Applicants in the European Economic Area (the “EEA”) and the UK should be aware that their Application Data may be transferred to and stored in territories outside the EEA and the UK, which may have less strict data protection laws compared with those in Europe. It might also be processed by our employees or our suppliers in other non-EEA jurisdictions which also have less strict, or no, data protection laws.
Whenever we transfer Application Data outside of the EEA or the UK, we take legally required steps to make sure that adequate safeguards are in place to protect your Application Data and to make sure it is treated securely and in accordance with this Applicant Privacy Notice. If you are located in the EEA or the UK, you can contact us for a copy of the safeguards which we have put in place to protect your Application Data and privacy rights in these circumstances.
You may have the right to request access to, or rectification or erasure of, the Application Data Hill-Rom holds about you. You may also have the right to restrict or object to certain types of processing of your Application Data.
If you notice an error in your application that you would like to correct, or have another request in relation to your Application Data, please contact us using the contact information below.
Any request to exercise one of these rights will be assessed by Hill-Rom on a case-by-case basis. There may be circumstances where we are not legally required to comply with your request because of the laws in your jurisdiction or because of exemptions provided by data protection legislation.
Please contact us at Privacy_Officer@hill-rom.com if you would like to find out more about any matters relating to this Applicant Privacy Notice.
If you have concerns about the way in which Hill-Rom has handled your Application Data, you should contact Hill-Rom’s Global Compliance Office at GlobalComplianceOffice@hill-rom.com. If you are still dissatisfied, you have the right to complain to your Data Protection Authority, if one exists in your country; however, all complaints should first be raised with Hill-Rom.
©2018 Hill-Rom Services, Inc. All Rights Reserved. 08-MAY-2018 ENG-US
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